Submit An RFP
We have multiple options available for meeting and event planners to submit a request for proposal (RFP) for rooms or meeting space online. Please use whichever option is most convenient for you!
We have multiple options available for meeting and event planners to submit a request for proposal (RFP) for rooms or meeting space online. Please use whichever option is most convenient for you!
To ensure that submitting a request for proposal (RFP) is as easy as possible, we have multiple options available to submit an RFP online. Please use whichever option is most convenient for you!
You may already have prepared a document that contains all of your meeting requirements and prefer to submit your RFP directly, click here to email your requirements or specs to our sales team.
If you would rather use the brief form below, someone from our sales team will get back with you shortly.
What is a GBAC STAR certified facility?
The GBAC STAR Program is performance-based and sets out requirements for facilities to demonstrate that appropriate cleaning, disinfection, and infectious disease prevention work practices, protocols, procedures, and systems have been established and implemented. The Irving Convention Center is in the process of becoming a GBAC STAR certified facility.
What safety measures and sanitation protocols are there at the Irving Convention Center?
The Irving Convention Center has put the following safety and sanitation measures in place:
What precautions has the Irving Convention Center put into place to prevent the spread of COVID-19?
General Precautions
All employees, contractors, and subcontractors entering the ICC are required to take general precautions and assume responsibility for their own safety by regularly washing hands, maintaining physical distance from others, and using appropriate Personal Protective Equipment (PPE). Handwashing: Handwashing facilities with soap are readily accessible throughout the venue. All personnel are encouraged to wash their hands frequently for a minimum of 20 seconds using soap and water throughout their work shift.
Physical (Social) Distancing
All individuals are advised to maintain a minimum 6-foot (2 meters) distance between each other. Additionally, the Irving Convention Center is following all local and state requirements as they relate to social distance and the maximum number of people within a meeting room. Some decontamination work may involve more than one person working close to another person; each case will be assessed as to risk before beginning the work activities. If a contractor is conducting work, the contractor will provide a physical plan to our ASMG staff.
Personal Protective Equipment and Training
ASM Global and the Irving Convention Center have selected appropriate PPE and provides it to workers in accordance with OSHA’s PPE standards (29 CFR 1910 Subpart I) and ASM Global SOP 02.02.13.01 Personal Protective Equipment. All staff receives training relative to the appropriate use of the PPE. Staff is trained to immediately contact their supervisors if any PPE or engineering controls are not working correctly. Contractors are responsible for administering their own compliant PPE program.
Protocols / Standard Operating Procedures (SOPs)
The Irving Convention Center facility management has quick access to comprehensive disinfection protocols specific to the facility’s operational needs. Detailed information is available in the Environmental Hygiene Plan document.
Waste
All disposable supplies from routine cleaning and disinfection, such as cloths, disinfecting wipes, and PPE are disposed of in sealed or closeable containers. All disposable supplies from cleaning and disinfecting suspected or assumed sources of COVID-19 are disposed as biological waste, in accordance with pertinent regulations.
Surfaces
Surfaces, especially high-touch surfaces, are frequently disinfected to prevent virus transmission, which has been shown to survive on hard non-porous surfaces for more than 3 days.
Training
All Irving Convention Center workers using cleaning and disinfecting SOPs are trained in all applicable EHS programs. Contractors and vendors are responsible for training their employees.
New Technology and Equipment at the Irving Convention Center
Physical Equipment: To maintain social distancing and enhanced sanitation, the Irving Convention Center is using a variety of equipment to ensure the safety of its guests including:
Building Systems and HVAC Technology: Air quality improvements include increasing building outside air intake/air exchange rates during occupied event hours.
What health and safety measures are in place for food and beverage service?
The Irving Convention Center follows the best practices and guidelines as we analyze and adjust food and beverage service protocols, procedures, and operations. The information in this section builds on the guidelines published by the leading health organizations and medical advisors throughout the world for the Irving Convention Center’s food and beverage services.
Health and Safety Consideration
The Irving Convention Center has developed SOPs for food packaging, handwashing, face coverings, glove use, and social distancing in food preparation areas.
Food Packaging
Currently, COVID-19 is not known to be transmitted by exposure to food or food packaging. However, our team is constantly monitoring the most current guidelines and is prepared to adapt as new protocols are established.
Handwashing
According to global health and safety officials, the most important method to prevent the transmission of COVID-19 is through regular and thorough handwashing. In addition to normal handwashing required for food service safety, all employees working in food preparation, production, or a food service area follow enhanced hand hygiene procedures to reduce the possibility of virus transmission.
Face Coverings
All food and beverage service staff wear a face covering at all times.
Glove Use
Single-use gloves are worn by food service employees and replaced more frequently to offer additional protection during food preparation.
How do you maintain distances between attendees during events?
The heart of the Irving Convention Center Safe Operating Plan focuses on the guest experience and the changes that have been implemented throughout the building to assure our guests’ safety.
We have three customers for every event at the Irving Convention Center: the show organizer, the exhibitor, and the attendee. The customer journey begins when guests and meeting planners initially tour the facility and the life cycle of events occur in three phases: move-in, the event, and move-out. Recognizing the need to reinforce current physical distancing and proper safety protocols we have implemented the following protocols for our customer journey.
Arrival and Departure
Exterior Transportation Areas and Parking Garage
Registration Areas
Registration plans must be provided to the Event Manager in advance. Our Event Managers are trained to review these to identify the best ways to deliver the client’s needs while protecting those in a registration queue. Event Managers will review registration plans for the following and may make recommendations to the event organizer to better assure attendee safety.
Registration area recommendations include:
Common Areas
Meeting Rooms and Ballrooms
Exhibit Hall
Managing Capacity
Layouts
Attendee Flow
Exhibit Booth